Accounting

Accounting that does itself.

Income, expenses, mileage and HMRC filing - handled by the same app that runs your diary. Built for UK driving instructors.

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Income records itself

Every lesson payment lands in your books the moment it's taken. No bank-feed imports, no reconciliation, no missed income.

Instructor expense categories

Fuel, insurance, dual controls, maintenance, phone, CPD - categories built for instructor businesses, logged in seconds with receipt photos.

Mileage and vehicle costs

Business mileage logged against lessons, actual vehicle costs tracked - the part of instructor accounting everyone else gets wrong.

Live tax estimate

See what you'll owe HMRC all year round, so you can put the right amount aside and never get the January surprise.

Making Tax Digital built in

Quarterly updates filed directly to HMRC from the app. Mandatory from April 2026 - DrivePro is ready now.

Accountant-ready records

If you keep an accountant for year-end advice, export clean categorised records instead of a shoebox of receipts.

Why general bookkeeping software doesn't fit instructors

QuickBooks and Xero were built for businesses with invoices, suppliers and bank feeds to reconcile. A driving instructor's business is different: dozens of small lesson payments, one big vehicle expense, and mileage that decides how much tax you pay. DrivePro's accounting is built around exactly that shape - and because the same app takes your lesson payments, your books write themselves.

  • Lesson income captured automatically at the moment of payment
  • Cash and bank-transfer lessons logged in two taps
  • Vehicle costs and mileage tracked the way HMRC expects for tuition cars
  • Outstanding pupil balances chased by the app, not your evenings
Expense tracking for driving instructors

From bookkeeping to HMRC, without leaving the app

Accounting software that stops at pretty charts still leaves you filing taxes somewhere else. DrivePro goes all the way: your tracked income and expenses become your quarterly Making Tax Digital submissions, filed directly to HMRC from the app, with a year-end final declaration to sign off. No copy-pasting into Government Gateway, no second subscription.

  • Quarterly MTD updates compiled from your live records
  • One-tap filing direct to HMRC's API
  • Year-end final declaration - the legal equivalent of your tax return
  • Submission history and HMRC references stored in the app
HMRC Making Tax Digital filing for driving instructors
FAQ

Questions & answers

Do driving instructors need an accountant?
Many don't. A typical self-employed driving instructor has one income stream (lessons) and a predictable set of expenses - car, fuel, insurance, phone. DrivePro tracks all of it automatically and files your quarterly Making Tax Digital updates directly to HMRC, which removes most of what instructors historically paid an accountant £300-£600 a year to do. Instructors with more complex affairs - property income, limited companies, big capital purchases - may still want an accountant for year-end advice, and DrivePro's records give them everything they need.
What makes accounting different for driving instructors?
The car. Your tuition vehicle is your biggest expense and the trickiest part of instructor accounting: dual controls, insurance, maintenance, and the choice between claiming actual vehicle costs or HMRC's flat mileage rate. DrivePro is built around this - it tracks business mileage against each lesson and logs actual vehicle costs, so your claim uses real numbers rather than guesses.
Does DrivePro replace bookkeeping software like QuickBooks or Xero?
For a self-employed driving instructor, yes. General bookkeeping software makes you import bank feeds and categorise everything yourself. In DrivePro, lesson income is recorded the moment a pupil pays - because the same app took the payment - and expense categories are pre-built for instructor businesses. You get the accounting without doing the bookkeeping.
Can I see how much tax I'll owe during the year?
Yes. DrivePro shows a live estimated tax liability alongside your income and profit, updated as lessons are paid and expenses logged. No more January surprise - you know your position all year round, and can put the right amount aside each month.
Is DrivePro Making Tax Digital compatible?
Yes - Making Tax Digital for Income Tax is built in, not bolted on. DrivePro connects directly to HMRC's APIs and files your quarterly updates and year-end final declaration from the app. MTD becomes mandatory from April 2026 for income over £50,000.
How much does it cost compared to an accountant?
DrivePro is £19.99 a month, which includes the full diary, booking and payments platform as well as the accounting and tax tools. A typical instructor accountant charges £300-£600 a year for bookkeeping and a tax return alone - without running your diary, taking your payments or chasing your pupils' balances.
MORE

Explore more features

Making Tax Digital

Quarterly HMRC filing from the app - mandatory from April 2026.

Income & Expenses

Every penny tracked automatically.

Card Payments

Lesson income straight into your books.

Stop doing your books. Start checking them.

Accounting, tax and your whole diary for £19.99 a month - less than an hour's lesson.

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